To support the growth of ATS Group within the Smart Building Solutions Business Unit, we are looking for a Planning & Project Support Specialist.

In this role, you will be a crucial link within the team, ensuring the smooth coordination of project planning and accurate administrative and financial follow-up. Thanks to your structured approach and attention to detail, you will ensure efficient project planning and accurate invoicing. You will actively contribute to the smooth operation of the department and the delivery of professional services to clients and partners.

Function

In this position, you will be responsible for:

Planning & Project Administration

• Monitoring the progress of various projects in close collaboration with the Project Managers
• Managing project files from start to finish, preparing quotes and work orders
• Coordinate activities and ensure optimal coordination among teams, customers, and installers
• Organizing and preparing for meetings
• Recording and tracking action items and deadlines
• Proactively adjusting schedules in response to changes or shifts in priorities

Billing & Financial Follow-Up

• Preparing and processing invoices and statements of account
• Tracking and Recording Hours Worked
• Management and Tracking of Maintenance Contracts
• Collecting and processing project data in preparation for invoicing
• Maintaining project-related financial records (including additional work and quotes)

General Support & Communication

• Serve as the point of contact for administrative and planning-related questions
• Supporting internal communication and practical team organization
• Help monitor training sessions, toolbox meetings, and related administrative tasks

Profile

• You’re a true planner at heart: you maintain a clear overview, think ahead, and get energized by bringing structure to a dynamic environment
• Accuracy is in your DNA—you work meticulously, are organized, and have an eye for detail, especially when it comes to numbers and administrative tasks
• You switch easily between different tasks and keep track of everything even when things get busy
• You communicate effectively and professionally with colleagues, customers, and partners
• You enjoy working as part of a team, but you also take responsibility on your own
• You think proactively and spontaneously come up with solutions or improvements
• Discretion and reliability are second nature to you
• You should preferably have a bachelor's degree (for example, in Office Management or a technical field), or equivalent experience
• You speak English fluently; knowledge of French is a plus
• You thrive in a support role that combines planning, administration, and billing
• You're flexible and know exactly how to set priorities when everything seems to be happening at once

Offer

A challenging job in a growing company group that is active in the market of technological services. You will be working in a stable and financially healthy company where you will always be exposed to the latest technologies.

You will join a team where cooperation is paramount.

If you join us, chances are you will be a stayer:

• An attractive salary package in function of your knowledge and experience:
  • Pension scheme
  • Hospitalisation insurance
  • Guaranteed income insurance
  • Meal vouchers
  • 20 days holiday + 12 ADV days
• Are you a sporty person? Or would you like to do more sport in the future? Then we will motivate you to take part in sporting activities:
  • Own ATS Run
  • Cycling club on ATS
  • Walking or hiking at noon
  • Participation in sporting events, ...
• ATS Group has a strong social commitment:
  • A Saint's gift for employees with young children
  • An Easter gift for everyone with the proceeds going to a good cause
  • A birthday present from the CEO
• Every person is unique, so we propose a personalised training programme. Together with your colleagues, we put you on the road to success in your job!

We recruit on the basis of competences and talents, regardless of age, gender, origin, ethnicity, disability, sexual orientation, gender identity...

Interested?

Please contact us using the application form below!